Material Request Form

Enter Prompt:

Requester Information

Requester Name *

Department *

Request Date *

Contact Email *

Material Details

Item Description *	Part Number	Quantity *	Unit of Measure	Required Date *	Priority	Action

Justification

Reason for Request *

Project Name/ID

Budget Code

Approval

Approver Name *

Approval Date *

Approver Signature

Delivery Information

Delivery Location *

Special Instructions

Preferred Vendor

Attachments

Upload Supporting Documents

You can upload quotes, specifications, or other relevant documents

I confirm all provided information is accurate *

Notes:

All fields marked with * are mandatory.
At least one material item must be added.
Ensure the required date is in the future or today.
Contact email must be valid for communication.
Supported file formats for attachments: PDF, DOC, DOCX, JPG, PNG.

Help

Use the prompt to quickly populate the material request form. Ensure the prompt follows the specified format for accurate parsing.

Tips for Writing Prompts:

Use exact keywords as shown in the format (e.g., Request, by).
Items format: description:part_number:quantity:unit:required_date:priority, separated by commas (e.g., Steel Plate:PART-001:10:Kg:2025-05-01:High).
Valid values: department (Production, Maintenance, Engineering, Quality Control), unit (Pieces, Kg, Meters, Liters), priority (High, Medium, Low).
Dates must be in YYYY-MM-DD format (e.g., 2025-04-25).
Attachments cannot be specified in the prompt; upload manually.
Mandatory fields: requesterName, department, requestDate, contactEmail, at least one item (with description, quantity, requiredDate), reason, approverName, approvalDate, deliveryLocation, confirmation.

Need More Help?

Contact support at support@example.com.

Prompt Format:

Request materials by from on email items reason [project ] [budget ] approver approval date [signature ] location [instructions ] [vendor ]

Keywords:

Use exactly as shown: Request, materials, by, from, on, email, items, reason, project, budget, approver, approval date, signature, location, instructions, vendor

Field Values:

requester_name: Text (e.g., John Doe)
department: Production, Maintenance, Engineering, Quality Control
request_date: Date (YYYY-MM-DD, e.g., 2025-04-25)
contact_email: Email (e.g., john.doe@example.com)
items: Comma-separated list of description:part_number:quantity:unit:required_date:priority (e.g., Steel Plate:PART-001:10:Kg:2025-05-01:High)
reason: Text (e.g., Urgent production needs)
project_id: Text (e.g., PROD-2025) – optional
budget_code: Text (e.g., BUD-001) – optional
approver_name: Text (e.g., Jane Smith)
approval_date: Date (YYYY-MM-DD, e.g., 2025-04-26)
approver_signature: Text (e.g., Jane Smith) – optional
delivery_location: Text (e.g., Factory A)
special_instructions: Text (e.g., Handle with care) – optional
preferred_vendor: Text (e.g., Acme Supplies) – optional

Examples:

Request materials by John Doe from Production on 2025-04-25 email john.doe@example.com items Steel Plate:PART-001:10:Kg:2025-05-01:High,Bolts:PART-002:100:Pieces:2025-05-01:Medium reason Urgent production needs project PROD-2025 budget BUD-001 approver Jane Smith approval date 2025-04-26 signature Jane Smith location Factory A instructions Handle with care vendor Acme Supplies
Request materials by Alice Brown from Maintenance on 2025-04-25 email alice.brown@example.com items Lubricant::5:Liters:2025-04-30:Low reason Routine maintenance approver Bob Wilson approval date 2025-04-25 location Workshop B